Application Closing Date: October 28, 2011

Position Title: Administrator

Location: Vancouver

Job Scope

Who They Are After :

The Vancouver Youth Symphony Orchestra is a non-profit, educational, community organization whose mission is to provide accessible, high caliber orchestral training to youth aged 8-22 through rehearsals, workshops and concerts. Entering its 82^nd year, the VYSO is comprised of four orchestras including Debut, Junior, Intermediate and Senior. Our mandate is to provide the highest possible standard of orchestral training to beginning ensemble players through to the most advanced students.

The Vancouver Youth Symphony Orchestra is currently accepting applications for a full-time Administrator. The Administrator works with the Orchestra Manager, String Programs Coordinator and artistic staff for the day-to-day administration of the office and the planning and development of orchestra events.

Core Responsibilities:

• Day-to-day administration of the office, including ordering supplies, receiving and processing mail, donations, preparation of tax receipts, correspondence, acknowledgement & thank you letters.
• Manage bank accounts, bookkeeping, payroll, accounts payable/receivable and maintain financial and administrative records including membership database and distribution lists. Collaborate with Treasurer in preparation of annual budget
• Administrative duties for the orchestras, including assisting in liaising with artistic staff, orchestra members, volunteers and the Greater Vancouver area music community, media and general public
•  Support and coordination of volunteers including members of the boar
•  Assisting in implementing orchestras’ rehearsals, auditions, workshops, performances and other public engagements
• Support, prepare for and facilitate board meetings, Annual General Meetings and General Meetings including preparation of Agendas, Minutes and Reports
• Preparation of general budgets and financial reports in consultation with the Treasurer, including monthly financial statement by the third week of each month for presentation at the next board of directors meeting
• Assisting in fundraising, preparation of grant applications and submissions for financial support and donations from foundations, governments and other bodies
• Develop and distribute monthly newsletter
• Schedule bookings for meetings and events
• Some evening and weekend work required

Job Qualifications

• Excellent communication and organizational Skills
• Experience in non-profit organization an asset
• High skill level of Microsoft office suite including Outlook, Excel and Word.  Experience with Publisher an asset
• Book keeping Experience
• Knowledge of Quickbooks an asset
• Project coordination experience

Remuneration: 

• $34,000-36,500 based on skills and experience.

How to Apply: 

The VYSO is accepting applications immediately.  Send a cover letter and resume demonstrating your experience with the responsibilities and qualifications listed above to vyso@telus.net  by Friday, October 28, 2011 at 4:30 p.m. Quote Job Posting number, job title Administrator- Job Posting #2316 and your name in the subject line.

For more information, please visit: http://www.vyso.com/

Photo from www.gethatched.ca